The Henry M. Jackson Foundation for the Advancement of Military Medicine

Meetings Coordinator (Hybrid)

Job Locations US-MD-Bethesda
Public Private Partnerships
Position Type
Regular Full-Time
Work Arrangements
Hybrid work environment


Join the HJF Team!


The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.


This position will be in support of the Public-Private Partnerships/Strategic Initiatives Department. 


HJF is seeking a Meetings Coordinator to work under the direction of the Director of Public-Private Partnerships on assisting with HJF's event management services in the HJF Conference Facility, to include internal and external customers. Position will collaborate with other departments as necessary to bolster HJF's event management services and assist with online reservation system, master calendar and administrative meeting responsibilities as necessary.


  • Assist with the execution of all meetings in the HJF Conference Facility.
  • Coordinate all administrative meeting responsibilities associated with meetings management and potential grant solicitation.
  • Assist with the necessary documentation to facilitate successful events (e.g., budgets, timelines, agendas, attendee lists, briefing books, Requests for Proposals, proposals, reporting requirements, etc.).
    Assist with other public-private initiatives in furtherance of HJF's mission.
  • Cross train with within the Meetings Team as appropriate.
  • May include budgetary responsibility to include plan/forecast and monitor.
  • May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.


Required Knowledge, Skills and Abilities

  • Success in executing timelines & meeting deadlines.
  • Proven history with multi-tasking.
  • Strong communication skills (written & oral).
  • Experience in funds solicitation & event planning.
  • Excellent customer service skills.
  • Meeting/Event planning experience is required. 


Physical Capabilities 

  • Ability to stand or sit at a computer for prolonged periods.


Work Environment

  • This position will take place primarily in an office setting.


Education and Experience

  • Bachelor's Degree.
  • Minimum of 3-5 years experience required.


All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.


Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer. 


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer. 


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