The Henry M. Jackson Foundation for the Advancement of Military Medicine

Meetings Manager (Hybrid)

Job Locations US-MD-Bethesda
Public Private Partnerships
Public Relations
Position Type
Regular Full-Time
30% or higher
Work Arrangements
Hybrid work environment


Join the HJF Team!


The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.


This position will support Strategic Initiative's Public-Private Partnerships' Meetings Team.


HJF is seeking a Meetings Manager to support HJF's event management services, to include internal and external events, in collaboration with other departments as necessary to bolster HJF's event management services; manage HJF's online event capabilities; assist with administrative meeting responsibilities; and assist with cultivating existing and new funding relationships to help raise unrestricted funds.


  • Assist with the management of HJF internal and external events to include but not limited to existing customer event portfolio; Leadership Roundtable, Council of Directors and Town Hall meetings; and HJF booth facilitation and logistics management to include attendance as required. Travel as needed.
  • Lead HJF's online event and registration presence to include Cvent management and other platforms as directed.
  • Create and manage necessary documentation to facilitate successful events (e.g., budgets, timelines, agendas, attendee lists, briefing books, Requests for Proposals, proposals, reporting requirements, etc.).
  • Assist with the maintenance of existing and the development of new strategic relationships to increase HJF's incoming unrestricted funding.
  • Assist with other public-private initiatives in furtherance of HJF's mission.
  • Cross train with other Meetings Managers as appropriate. 
  • May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.


Required Knowledge, Skills and Abilities

  • Success with executing timelines & meeting deadlines.
  • Proven history with multi-tasking.
  • Must possess strong communication skills (written & oral).
  • Experience in event planning and funds solicitation.
  • Excellent customer service skills.
  • Cvent experience is strongly preferred. 


Physical Capabilities

  • Ability to stand or sit at a computer for prolonged periods.


Work Environment

  • This position will take place in an office setting.


Education and Experience

  • Bachelor’s Degree required. 
  • Minimum of 6-8 years of experience required. 


All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.


Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer. 



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer. 


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